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Every site visit on paper, before you’re back at the office.

A disagreement on site. A disputed invoice. A damage claim that lands months later. We capture every site visit for you: report, agreements and extra work sent before the end of the day. So you run your projects, not your inbox.

Book a demo How it works

For residential and commercial construction · in Dutch, French and English

Site report · No. 0187

Zuidpoort Offices

Block C, third floor · project leader S. Peeters

“…the client wants four extra sockets in meeting room 2, that wasn’t in the quote. And the joiner won’t fit the interior doors until next week…”

  1. Extra work

    Four extra sockets, meeting room 2

    Not in quote · estimate on hours and materials

    € 1,180
  2. Tasks

    Electrician: adjust wiring in meeting room 2

    Joiner: fit interior doors in week 21

    2 open
  3. Report

    Site report for the client

    In Dutch, with the estimate attached

    Waiting on you

Checked against quote v2 · 3 actions

Ready to send

Example · fictional project

Half a day a week goes to paperwork. And it fails you exactly when it matters.

During the day you run the site. In the evening you catch up on reports. And when a dispute comes up about what was actually agreed, you’re digging through emails from two weeks ago.

  • Your evenings go to reports

    What you discussed during the day, you type up at night. Every week again: half a day lost on work that never fits into the day.

  • “Who actually said that?”

    Agreements with the client and your subcontractors stay verbal, until a dispute comes up and nobody remembers exactly what was said.

  • Extra work you forget to invoice

    The extra work is already done before anyone puts it on paper. Without confirmation, it becomes a dispute, or a loss.

One site visit. One voice note. Done.

No extra software to learn. You send a voice note via WhatsApp or the app. Punchlister also picks up your project email in Outlook and the reports in SharePoint, and does the rest.

  1. Dictate for 60 seconds

    You wrap up your site visit and describe what was discussed, decided and agreed. On your way back to the office, no laptop needed.

  2. Punchlister writes the documents

    A site report for the client, a clear agreement for your subcontractor, and a first estimate for the extra work. In Dutch, French or English.

  3. You review and send

    Everything lands in the project record with a timestamp. Searchable and available the moment you need it.

Less paperwork. More grip on your projects.

  • Your evenings back

    Reports done in two minutes instead of twenty. Ready before you’re even in the car, with no paperwork after hours.

  • Extra work that gets paid

    Every change priced and confirmed in writing before it’s carried out. Not a single euro of extra work slips through anymore.

  • A paper trail that wins every dispute

    Every agreement and decision with a date and time. You settle disputes with evidence, not memory.

  • Smoother subcontractors

    Everyone knows what’s expected, in writing, the same day. Collaboration stays smooth, even under pressure.

From half a day of paperwork to one minute of dictating.

2 min

per site report

Every site

documented with a timestamp

NL / FR / EN

ready to send

Same app. Every construction sector.

How we work.

We work with a small group of construction companies with revenue between €5M and €100M that want to build alongside us as design partners in 2026. Twelve weeks, on your own projects, and at the end we show you what it delivered.

  1. Week 0

    01Demo

    You leave your details and we schedule a demo. We show what we would take off your project leaders’ hands and look at whether a pilot makes sense.

  2. Week 0

    02Setup

    We set up the pilot with you: your rules, payment terms, margins and crews, the quotes and contracts of the pilot projects, and the tools your team already uses.

  3. Weeks 1–12

    03Twelve weeks live

    Three to five project leaders send us what happens on their sites, and we handle the paperwork. Every week, you talk to the founders directly.

  4. Week 12

    04Results

    We put the results on the table: the extra work we confirmed for you, the agreements on paper and the hours your project leaders got back. Measured on your own projects.

Run projects. Not your inbox.

See for yourself what Punchlister does on your sites. Book a demo. Then we set up your pilot together.

In the demo, we look at

  • What we would take off your project leaders’ hands, on work like yours
  • Whether a twelve-week pilot makes sense for your company
  • Your questions, answered by the people who would run it for you

Leaving your details takes a minute. No password, no installation, no credit card.

Gauthier and Seppe

Co-founders · Ghent

Book a demo

We usually get in touch within one business day.

hello@punchlister.ai+32 456 64 66 83